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UCP-SEW
Job Description
Job Title:
Special Events Manager
Department:
Development
Reports To:
Director Development
FLSA Status:
Exempt
United Cerebral Palsy of Southeastern Wisconsin seeking
energetic, detail oriented self-starter with excellent
communication & computer skills! Budget & volunteer
management, marketing, promotion and securing sponsorships.
Prior events management experience preferred. EOE.
Duties and Responsibilities
include the following. Other
duties may be assigned.
Understand and embrace the mission of United Cerebral Palsy of
Southeastern Wisconsin.
Plan, implement and market all activities for agency’s three major
special events and fundraisers in collaboration with
Director of Development. Develop strategies to accomplish
the goals of the special events. Create budgets, timelines
and documentation; work with community and agency volunteers
to staff events, work with vendors to coordinate all events
activities.
Obtain sponsorships for events through contacts in community.
Maintain existing corporate relationships and develop new ones.
Obtain in-kind donations through contacts in community.
Develop and maintain internal and external relationships with vendors,
sponsors and agency supporters.
Develop all promotional materials for events.
Assist Director of Development with press releases for events.
Maintain and update event files and documentation.
Keep raffle license renewed.
Acquire knowledge about the donor database software and use it
effectively.
Participate in annual plan for department, including establishing
financial goals for special events.
Demonstrate adequate efforts to achieve financial goals in special
events.
May assist in other development activities.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Competencies
To perform the job successfully, an individual should demonstrate the
following competencies :
Analytical - Collects and researches data; Designs work flows and
procedures.
Design - Demonstrates attention to detail.
Problem Solving - Gathers and analyzes information skillfully.
Project Management - Develops project plans; Coordinates projects;
Communicates changes and progress; Completes projects on
time and budget; Manages project team activities.
Technical Skills - Pursues training and development opportunities;
Strives to continuously build knowledge and skills.
Customer Service - Meets commitments.
Interpersonal Skills - Maintains confidentiality; Listens to others
without interrupting.
Oral Communication - Speaks clearly and persuasively in positive or
negative situations; Listens and gets clarification;
Responds well to questions; Demonstrates group presentation
skills; Participates in meetings.
Written Communication - Writes clearly and informatively; Edits work for
spelling and grammar; Able to read and interpret written
information.
Quality Management - Demonstrates accuracy and thoroughness.
Business Acumen - Aligns work with strategic goals.
Cost Consciousness - Works within approved budget.
Ethics - Treats people with respect; Keeps commitments; Upholds
organizational values.
Organizational Support - Follows policies and procedures; Completes
administrative tasks correctly and on time; Supports
organization's goals and values; Benefits organization
through outside activities.
Judgment - Exhibits sound and accurate judgment; Includes appropriate
people in decision-making process; Makes timely decisions.
Motivation - Sets and achieves challenging goals; Measures self against
standard of excellence.
Planning/Organizing - Prioritizes and plans work activities; Uses time
efficiently; Plans for additional resources; Sets goals and
objectives; Organizes or schedules other people and their
tasks; Develops realistic action plans.
Professionalism - Approaches others in a tactful manner; Reacts well
under pressure; Treats others with respect and consideration
regardless of their status or position; Accepts
responsibility for own actions; Follows through on
commitments.
Quality - Demonstrates accuracy and thoroughness; Applies feedback to
improve performance; Monitors own work to ensure quality.
Safety and Security - Observes safety and security procedures; Reports
potentially unsafe conditions ; Uses equipment and materials
properly.
Adaptability - Adapts to changes in the work environment. Must be able
to work some evenings and weekends based on event schedules.
Attendance/Punctuality - Is consistently at work and on time; Ensures
work responsibilities are covered when absent; Arrives at
meetings and appointments on time.
Dependability - Follows instructions, responds to management direction;
Takes responsibility for own actions; Keeps commitments;
Commits to long hours of work when necessary to reach
goals.; Completes tasks on time or notifies appropriate
person with an alternate plan.
Initiative - Asks for and offers help when needed.
Qualifications To
perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements
listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
Education and/or Experience
Bachelor's degree (B. A.) from four-year college or university; or one
to two years related experience and/or training; or
equivalent combination of education and experience.
Proven experience and success in special events.
Language Skills
Ability to read, analyze, and interpret general business periodicals,
professional journals, technical procedures, or governmental
regulations. Ability to write reports, business
correspondence, and procedure manuals. Ability to
effectively present information and respond to questions
from groups of managers, clients, customers, and the general
public.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure,
using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and
interpret bar graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions
furnished in written, oral, or diagram form. Ability to
deal with problems involving several concrete variables in
standardized situations.
Computer Skills
To perform this job successfully, an individual should have knowledge of
Excel Spreadsheet software, Word Processing software and
donor database software.
Certificates, Licenses, Registrations
Must
possess a valid driver’s license and proof of insurance.
Certified Meeting Professional ("CMP") a plus.
Physical Demands
The physical demands described here are representative of those that
must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to
perform the essential functions.
While performing the duties of this Job, the employee is regularly
required to use hands to finger, handle, or feel and reach
with hands and arms. The employee is frequently required to
sit; stoop, kneel, crouch, or crawl and talk or hear. The
employee is occasionally required to stand; walk and climb
or balance. The employee must occasionally lift and/or move
up to 25 pounds.
Work
Environment The work environment characteristics described here are representative
of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to
perform the essential functions.
The noise level in the work environment is usually quiet.
If you are interested in joining the UCP
team; please sent resume and cover letter to:
nturlais@ucpsew.org
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